Trade & logistics business process

Documents

1

Establish sales / purchase contract

1. Sales order / purchase order

2

Apply and obtain insurance coverage

1. Insurance application form
2. Insurance policy / certificate
3. Open / floating insurance policy
4. Declaration on shipment details and insured amount against open / floating insurance policy

3

Letter of Credit (L/C) application and processing (for documentary credit only)

1. L/C application form
2. L/C
3. L/C amendment request

4

Prepare goods for delivery

1. Packing list
2. Commercial invoice

5

Arrange inspection and issue certificate

1. Inspection arrangement request
2. Inspection arrangement notice
3. Inspection certificate

6

Apply and obtain licence / certificate / permit and submit notification for both exportation and importation

1. Licence / certificate / permit application form
2. Licence / certificate / permit notification

7

Arrange and execute transportation (both single mode and multi-modal arrangement)

1. Advance shipping notice
2. Shipping instruction / order form
3. Confirmation of shipping instruction / order form
4. Shipping order / booking request
5. Booking confirmation notice
6. Cargo receipt / cargo reception slip
7. Empty container order / transport set
8. Licence / certificate / permit
9. Notification
10. Draft master bill of lading
11. Manifest
12. Master air waybill
13. House air waybill
14. Pre-alert package
15. Cargo arrival notice
16. Container inventory information
17. Container maintenance status
18. Trucking company information
19. Equipment interchange receipt
20. Export consignment details form
21. Reception check list
22. Bill of Lading
23. Sea waybill
24. House bill of lading
25. Surrender notice for telex release
26. Telex release
27. Departure notice
28. Company guarantee
29. Detention notice 1
30. Detention notice 2
31. Delivery order (D/O)
32. Release order
33. House D / O
34. Transshipment notification

8

Present and verify trade documents for financial settlement

1. L / C
2. Master air waybill
3. House air waybill
4. Licence / certificate / permit
5. Notification
6. Certificate of origin
7. Inspection certificate
8. Insurance policy / certificate
9. Bill of Lading
10. House bill of lading
11. Sea waybill
12. Commercial invoice
13. Bill of exchange
14. Packing List
15. L/C collection letter
16. Document arrival notice

9

Submit trade declaration

1. Trade declaration

10

Payment and receipt management (for the provision of trade and logistics services)

1. Invoice from insurance company
2. Invoice from inspection agency
3. Invoice from freight forwarder
4. Invoice from carrier
5. Invoice from trucker
6. Invoice from terminal
7. Payment instruction
8. Payment confirmation